Josh Plotnek
Joshua is a marketing content professional with a background in education and retail. He studied Creative Writing and has five years of experience in content writing. Joshua is a passionate writer for Connecteam’s blogs.
Joshua is a marketing content professional with a background in education and retail. He studied Creative Writing and has five years of experience in content writing. Joshua is a passionate writer for Connecteam’s blogs.
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Mileage tracking doesn’t need to be an arduous task every time your drivers return from their travels. Here are some of the best mileage tracker apps to make your business IRS compliant and financially accurate.
With mileage tracking being such an important process for businesses to deduct taxes and reimburse their employees, doing this the “old-fashioned way” just isn’t going to cut it anymore.
By that, we mean sifting through gas receipts, logbooks, credit card statements, and toll booth slips. A pile full of paper that you need to read over after every journey your drivers take? Surely there’s an easier way.
And sure enough, there is. Nowadays, mileage tracker apps are a normal piece of technology that many driver-centric businesses benefit from immensely. These software solutions simply use the GPS tech on your phone to keep tabs on your business-related trips. Ultimately, this leads to healthy IRS compliance, accurate finances, and more.
With this said, let’s dive into the very best mileage tracker apps that the market has to offer today – each with its unique set of features to benefit different kinds of businesses.
If you don’t have the time to read through our research, jump down to our quick comparison table.
Our Top Picks
Connecteam - Best all-in-one employee management app with mileage tracking capabilities.
Learn more
Good for transportation management.
Good for truck dispatching.
What to Look For in a Mileage Tracker App
Here are just a handful of features and capabilities that are worth having in a mileage tracker app:
- Automated tracking: Mileage tracker apps should be able to keep track of all trips, displaying full routes and addresses.
- Customization features: Allows the user to set custom, country, or state-specific tax deduction rates. There should also be features to generate custom reports on vehicle users, time spent, and trip statuses.
- Instant notifications: The ability to change a setting so that the app will send instant notifications upon trip completions.
- Statistics and reports: Users should be able to get a full overview of trips taken, and miles driven at end of each day, week, and month. These statistics can help to prepare for deduction claims.
- Traffic and fuel management: Mileage tracker apps can also help users track traffic speeds and total times spent on specific roads and junctions.
The 8 Best Mileage Tracker Apps of 2023
Connecteam — all-in-one employee management app with mileage tracking capabilities.
Available on
- Web
- iOS
- Android
Connecteam is an award-winning mileage tracker app designed for the mobile workforce and trusted by more than 36,000 companies around the world from over 90 different industries.
This all-in-one app boasts a wide range of features, including a time clock that records right onto digital timesheets and seamlessly integrates with payroll to save time and money.
As a manager, you have full oversight over whether or not your employees have clocked in on time, as well as their location when using the app’s GPS time stamp.
With Connecteam, there are numerous ways that you can accurately track your employees’ mileage and avoid discrepancies:
Track Mileage with Connecteam’s Time Clock
With Connecteam’s employee time clock, your employees can clock in and out of the job, customer, or project – whatever way you choose to define the work period. Employees can simply add mileage using the time clock’s shift attachment subfeature:
- Check an employee’s timesheet to instantly see the shift-attached information and then create any report.
- If you are only interested in getting rough mileage estimates – employees can simply add details for documentation and compliance purposes.
- Attach instructions on how to add mileage estimates (for example an image of the odometer before and after driving).
Shift attachments are just one of Connecteam’s many employee scheduling capabilities.
(Video) 5 Best Mileage Tracker Apps (in 2023)Use Mileage Reimbursement/Tracker Forms
If you’re part of an organization that prefers to use forms, checklists, and reports to track mileage then you can use Connecteam to build your own or use a mileage report template. This form allows employees to do the following:
- Upload images of the odometer before the start of the drive and at the end.
- Type the total mileage.
- Add other relevant notes/comments.
- Sign the form prior to submission.
See Your Drivers’ Routes with GPS Breadcrumbs
Easily create live geo tracking (a key part of Connecteam’s geofence time clock capability). When employees are driving while clocked in, you will see their route as the app’s GPS breadcrumb technology picks up their location at random points of the journey.
While this doesn’t calculate mileage per se, you will be able to see the following:
- Live version of where your employees have traveled to while clocked in.
- General timings (number of mileage documented, the actual route).
- Latitude and altitude changes.
Easily Train Your Employees How To Track Mileage
With Connecteam’s employee training software, your organization can create its own digital library and knowledge base filled with everything you need related to mileage tracking. With Connecteam’s unlimited space for supported document management, you can create your own reference area with everything you need:
- Mileage tracker reimbursement forms
- Video walkthrough guides on how to record mileage tracking.
- All relevant policies and procedures.
- Training documentation, refueling documentation, and more.
Employees can easily access all training resources, read at their leisure, comment, share and chat with you, all directly from the documents or files.
While it isn’t possible to automatically track mileage using Connecteam (unlike with in-car devices), this is actually for the best. Adding mileage tracker devices to company cars is counterproductive, mainly due to the fact that it’s too invasive on your drivers’ privacy.
Key Features
Time Tracking
Shift Attachments
Forms and Reports
Geotracking/ GPS Capabilities
Training Software
Pros
Extremely Customizable
User-Friendly
Keeps mileage details organized per shift
Real-time notifications
Cons
Integrations in development
Pricing
Starts at just $29/month for the first 30 usersFree 14-day trialFree plan available
14-day free trial, no credit card required
Start your free trial
Everlance — Best for: transportation management.
Available on
- Web
- iOS
- Android
(Video) 8 Mileage Tracking Apps for Gig Workers in 2022! (FREE & PAID)Everlance is a business mileage tracker app that allows managers to edit and add trip purposes, vehicle details, and other details that are crucial for mileage tracking. An ideal transportation management solution, this app tracks business mileage automatically through GPS, recording trips in the background. It calculates reimbursement values, trip start and end times, and business mileage rates.
Learn more about EverlanceKey Features
- Mobile Receipt Upload
- Expense Tracking
- Time & Expense Tracking
- Reimbursement Management
Pros
- Auto-detects movement and stand-stills
- Easy and simple to use
Cons
- Not cost-friendly
- Mistakenly marks personal trips as business trips often
Pricing
Starts at $10/user/monthTrial: Yes — 60-dayFree Plan: Yes
Hurdlr — Best for: truck dispatching.
Available on
- Web
- iOS
- Android
As a mileage tracker app, Hurdlr’s allows users to see the exact route that the app went on. An ideal trucking dispatch software solution, this app is good at tracking calculations and deductions. In addition, Hurdlr provides useful features such as invoicing and expense tracking. Its advanced AI tracking allows users to set up different rules for different locations.
Learn more about HurdlrKey Features
- Trackable Corporate Cards
- Scan/Upload receipts
- Time Tracking
- Out-of-Pocket Compensation Management
Pros
- User-friendly
- Accurately details expense tracking
Cons
- Needs manual fixing often
- Lacks invoicing from the phone
Pricing
Starts at $10/user/monthTrial: Yes — 7-dayFree Plan: Yes
MileIQ — Best for: sensitive auto-detection while driving.
Available on
- Web
- iOS
- Android
MileIQ is a mileage tracker app that detects when users are driving and automatically starts tracking. It shows mMileIQ is a mileage tracker app that detects when users are driving and automatically starts tracking. It shows managers all drives from the month, as well as the potential deduction amount. An ideal solution for healthcare professionals, this app runs in the background and sends regular email reminders to help managers stay on top of mileage matters.
Learn more about MileIQKey Features
- Smart Categorization
- Location Setup
- Auto Mileage Tracking
- Expense Reimbursements
Pros
- Intuitive-to-use
- Cost-friendly
Cons
- Takes battery life
- Tracks continuously until the app is closed
Pricing
Starts at $50/driver/yearTrial: YesFree Plan: Yes
(Video) Top 5 Tax Mileage Tracker Apps for Self-Employed and Small Businesses 2023 🔶 E-TAX S1•E3Triplog — Best for: Easy process to reimburse expenses.
Available on
- Web
- iOS
- Android
Triplog is a mileage tracker app that helps managers make the expense reimbursement process much smoother. This app provides accurate, automatic mileage tracking in real-time and allows users to record trips manually and through GPS. Also integrates with GPS apps such as Plug-N-Go and MagicTrip.
Learn more about TriplogKey Features
- Route Planning
- Monitors Fuel Consumption
- GPS Capabilities
- Maintenance Management
Pros
- Feature filled
- Accurate tracking
Cons
- Complicated set-up
- Reviews: bad customer-support
Pricing
Starts at $4.99/user/monthTrial: Yes — 15-dayFree Plan: Yes
Timeero — Best for: powerful time tracking solution ideal.
Available on
- Web
- iOS
- Android
Timeero is a mileage tracker app that features robust time tracking and scheduling capabilities. This means that all users need is one app to track miles, without needing to use multiple software solutions. An ideal construction management software solution, Timeero saves users time and makes it easy to reimburse employees by mileage.
Learn more about TimeeroKey Features
- Calculates Overtime Hours
- Time Tracks Offline
- Billing/Invoicing
- Audit Trail
Pros
- Helpful customer support
- Easy clock in & out
Cons
- Reviews: Compatibility issues with Androids
- Reviews: Difficult to use reporting
Pricing
Starts at $4/user/monthTrial: YesFree Plan: No
QuickBooks Time — Best for: tracking multiple driving jobs at once.
Available on
- Web
- iOS
- Android
- Windows
- Mac
QuickBooks Time is an ideal mileage tracker app for SMBs and large enterprises alike who want to coordinate driving jobs and track time effectively. An effective iPhone time tracker app, and for Android to. Companies working in field service, transportation and healthcare also benefit from QuickBooks Time’s mileage tracker app capabilities.
Learn more about QuickBooks TimeKey Features
- Activity Tracking
- Accounts Payable & Invoices
- Time Tracking Capabilities
- Dashboard Overview
Pros
- Easy to navigate
- Offline mode works well
Cons
- Reviews: not affordable for small businesses
- Clunky inputting past timesheets
Pricing
(Video) Top 5 Apps To Track Mileage For Independent Medical Couirers & GiG Workers!#medicalcourier #courierStarts at $8.5/user/monthTrial: Yes — 30-dayFree Plan: No
Compare the Best Mileage Tracker Apps
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| Free Trial | yes
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What Is a Mileage Tracker App?
A mileage tracker app is a digital solution that keeps track of miles each employee has driven for tax deduction and reimbursement measures. These apps allow users to keep a close eye on every trip, when they happened, and the destinations included while ensuring taxes and reimbursements are measured accurately.
How Do Mileage Tracker Apps Work?
A mileage tracking app uses the GPS technology on a driver’s phone to measure their driving distances and converts the information into reports for financial purposes such as tax deductions and reimbursements.
Some apps require users to start and stop the mileage tracker for each journey, while others actually run in the background, tracking mileage automatically even while users are not on their phones.
What Are the Benefits of a Mileage Tracker App?
Here are five key reasons why using a mileage tracker app can benefit your business in the long run:
- It saves time and money – one of the main benefits of a mileage tracker app is that it can save you lots of time and money in the long run. If you’re able to track fuel costs and mileage over a long period of time, you’ll have clearer oversight and be better prepared for scheduled vehicle maintenance.
- You can connect with accounting software – specifically with Connecteam, you can simply upload all of your data to your timesheets, before exporting them to the app’s QuickBooks Online integration. This ensures that mileage reimbursement is easier and quicker than ever.
- You always know where your drivers are – if your business has many vehicles being used at any given time, a mileage tracker app can help you know where they are at all times. Take Connecteam, for example, with its GPS and Breadcrumb technology, as previously mentioned.
- It’s mobile friendly – as opposed to using a large, inconvenient laptop, employees can easily use a mileage tracker app on their mobile phones (as long as you’re not violating any laws while driving).
- It allows you to stay tax compliant – in order to claim mileage deductions and save as much tax as possible, you need to keep detailed records. With a mileage tracker app like Connecteam, you can simply take a photo of any receipt, upload it and share with your manager.
How Much Do Mileage Tracker Apps Cost?
There usually isn’t a drastic difference in pricing between mileage tracker apps. With that said, the most expensive solutions tend to start at approximately $10 per user/month, while the cheapest are usually half the price.
Pricier options such as QuickBooks Time cost $10 per user/month with a base monthly fee of $40. While cheaper solutions like Triplog cost $4.99 per user/month. It’s also worth mentioning that for some solutions, customers may need to contact a sales representative for pricing information.
We advise considering a solution with the widest range of features and includes the most affordable pricing. Connecteam’s basic pricing plan of just $29 per month for the first 30 users is impossible to ignore.
FAQs
What is the best mileage tracker app?
Connecteam is the best solution for an all-in-one app that will cover mileage tracking as well as all other areas of employee management. Depending on your specific business requirements, all of the aforementioned mileage tracker apps are good solutions. If you’re looking for an app whose main purpose is to track mileage and handle related metrics such as trip start and end times, then Everlance is a go-to solution.
How do I track mileage for tax deductions?
Most mileage tracker apps allow users to keep a record of work travel in order to deduct business mileage easily. This takes the pressure off the user, providing automated reports in the process. When mileage has been deducted on tax returns, the IRS requires accurate business mile reports. Mileage tracker apps ensure that you keep track of destinations, dates, and reasons for each trip.
Are there free mileage tracker apps?
There are plenty of free mileage tracker apps. By that, we mean they either include free trials or free plans. But truth be told, most of them have their fair share of limitations and might not provide all of the best free mileage tracker app capabilities you need, unless you pay something.
This begs the question – which one of these solutions has the least “catches?”
When you compare Connecteam’s free plan with its premium one, the quality is seamless. With its 14-day free trial, this all-in-one app offers a first row seat with limitless full service.
At the end of this trial, subscribers can either upgrade to the premium plan, or maintain the free plan, forever. With that said, the free plan does not include all of the rich features that the premium plan does.
It’s worth noting though that the six core features still remain, with no additional fees required. Connecteam is completely transparent when it comes to what each plan offers its users.
The Bottom Line on the Best Mileage Tracker Apps in 2023
As you can see, there are numerous mileage tracker apps that are bound to make invoicing and payment for transportation reimbursement much more straightforward.
But the question remains – which one will suit your business the most?
Whether you’re driving in perfect weather conditions or during the dark, harsh winter, it’s clear that your drivers will be able to track mileage more easily and accurately with Connecteam’s wide range of features.
These include a GPS time clock, breadcrumb technology, mileage reimbursement forms and training resources on how to track mileage efficiently.
We highly recommend trying out the best free milege tracker apps. As in, mileage tracker apps with free trials. This way, you can get a better idea of which mileage tracker app’s capabilities best suit your business’s needs.
If you want to learn more about transportation management, in general, check out our guide on how to start a transportation business.
Related articles
FAQs
8 Best Mileage Tracker Apps in 2023? ›
MileIQ automatically tracks your drives in the background. MileIQ means you won't have to manually log your miles or even manually start and stop recording. MileIQ creates a compliant mileage log for you.
What app should I use to track my mileage? ›MileIQ automatically tracks your drives in the background. MileIQ means you won't have to manually log your miles or even manually start and stop recording. MileIQ creates a compliant mileage log for you.
Is there a free app for tracking mileage? ›Say goodbye to tedious paper mileage logs with the most accurate automatic mileage tracker. Accurately track business mileage and create IRS-compliant logs at the touch of a button. With Driversnote, you get all the reimbursement or deductions you're entitled to.
What app helps you track mileage and hours work and pay? ›| Mileage Tracker App | Cost | |
|---|---|---|
| Hurdlr | Free or starts at $100/yr | SEE DETAILS |
| MileIQ | Free or starts at $60/yr | SEE DETAILS |
| SherpaShare | Starts at $60/yr | SEE DETAILS |
| QuickBooks Self-Employed | Starts at $15/mo | SEE DETAILS |
Everlance — Best for: transportation management.
An ideal transportation management solution, this app tracks business mileage automatically through GPS, recording trips in the background. It calculates reimbursement values, trip start and end times, and business mileage rates.
Beginning on January 1, 2023, the standard mileage rates for the use of a car (also vans, pickups or panel trucks) will be: 65.5 cents per mile driven for business use, up 3 cents from the midyear increase setting the rate for the second half of 2022.
How do you track mileage accurately? ›- Use your odometer. Depending on the age of your vehicle, you either have a mechanical or digital odometer. ...
- Download a mile tracker app. Another option is to download a mile tracker app. ...
- Google Maps, Apple Maps, or Waze.
You can find many apps for tracking mileage for Android and iPhones. Test apps out to find which suits you most. We recommend looking for an app that offers automatic tracking, records all the required by the IRS information for your trips and stores your logs safely, so you always have them at hand.
Can I track my miles manually? ›The IRS provides a paper template for logging mileage, but manual trip logging is now largely considered an outdated way of keeping mileage records. As an employed person, your employer should inform you which records they need and the mileage log formats that they can process.
Can Waze track my mileage? ›Waze is primarily a mapping and navigation app. However, it has a background feature that tracks your mileage when you have the app running on your screen. You can then go into your account to view your tracked mileage after your drive.
What is the new IRS mileage rate? ›
The new IRS mileage rates apply to travel starting on January 1, 2023. The new mileage rates are up from 58.5 cents per mile for business purposes and 18 cents per mile for medical or moving purposes in early 2022 and 62.5 cents per mile for business purposes in the second half of 2022.
Can you claim mileage on your taxes? ›You can calculate your driving deduction by adding up your actual expenses or by multiplying the miles you drive by the IRS's standard mileage rate. The per-mile rate for the first half of 2022 is 58.5 cents per mile and for the second half of 2022 it's 62.5 cents per mile.
Is there an app to track how much you work? ›Clockify is the most popular free work timer app that lets you and your team track how much time you spend on tasks and activities.
Can I track mileage with my iPhone? ›There is no default app to track mileage on an iPhone, nor can you really track miles via Google Maps. Most phones do, however, offer a feature called location history tracking – this can be set up through your Google account, and is actually available on both Android and iPhone.
How many miles should a 2023 car have? ›At a Glance: As a rule of thumb, a used car should have no more than 12,000 miles for each year since the car was originally bought. For instance, a five year old car should have 60,000 or less miles on it.
What is the best mileage per year? ›A good rule of thumb is to aim for less than 10,000 miles per year. But 12,000 miles a year is an acceptable range, too.
What are the IRS rates for 2023? ›WASHINGTON — The Internal Revenue Service today announced that interest rates will remain the same for the calendar quarter beginning April 1, 2023. For individuals, the rate for overpayments and underpayments will be 7% per year, compounded daily.
Is it better to write off mileage or gas? ›Here's the bottom line: If you drive a lot for work, it's a good idea to keep a mileage log. Otherwise, the actual expenses deduction will save you the most.
How does IRS want mileage tracked? ›The IRS specifies: At the start of each trip, record the odometer reading and list the purpose, starting location, ending location, and date of the trip. After the trip, the final odometer must be recorded and then subtracted from the initial reading to find the total mileage for the trip. 4.
Can Google Maps keep track of mileage? ›Besides that, Google Maps also records the date, time, location, and number of miles taken for each trip. This data is super important as you'll need it all for your IRS-compliant mileage log, which we'll speak about later in this article.
Should I track personal mileage? ›
Although the IRS doesn't require personal trips in your mileage log, it's strongly recommended that you include them because it will provide clarity for both yourself and the IRS, since you need to separate your total business mileage, total personal mileage, and total commuting mileage for the year.
What happens if you didn't track mileage? ›Even though keeping mileage records throughout the entire year is absolutely the best way to document your mileage deduction, the good news is that drivers can deduct mileage based on incomplete records if you forgot to track miles for Instacart, Uber, or any other car-based independent work.
What if the IRS did not accept mileage log? ›Handing in inaccurate mileage logs may result in a fine worth 50% of your yearly income. According to the average business miles claimed on taxes, this amount can be huge.
How do cops show up on Waze? ›The app also uses a small icon of a tiny face in a police hat to warn users if police are nearby, either in speed traps or parked on the side the road. It obtains that information when other users who are driving further up the road input data into the system.
Does Waze tell you where your car is? ›When you arrive to your destination, park your car and close Waze, an automatic parking pin will be added to the map with your car's location. When you open Waze again, you will receive a walking ETA for your car's location, even before you start to navigate to your next destination.
What keeps track of miles in a car? ›An odometer or odograph is an instrument used for measuring the distance traveled by a vehicle, such as a bicycle or car.
What is the vehicle write off for business in 2023? ›For 2023, the deduction limit is $1,160,000, with a total equipment spending cap of $2,890,000. The specific deduction amount for each vehicle depends on its total cost and the business use percentage (business use must be at least 50%).
What is the mileage rate in California 2023? ›On January 1, 2023, the IRS mileage rate increased to 65.5 cents per mile for driving done for business purposes. This is a three (3) cent increase from the rate set for the second half of 2022.
Does the IRS mileage rate include gas? ›What does the IRS rate mileage reimbursement actually pay for? A mileage reimbursement rate covers a wide range of vehicle expenses: gas, oil, tires, maintenance, insurance, depreciation, taxes, registration, and license fees. All these expenses vary from driver to driver.
What is the max mileage you can claim on taxes? ›The standard mileage rate changes each year. That means the mileage deduction in 2022 2021 rate is different from previous years. It includes factors like gasoline prices, wear-and-tear and more. There's no limit to the amount of mileage you can claim on your taxes.
Can I write off my car payment? ›
Car loan payments and lease payments are not fully tax-deductible. The general rule of thumb for deducting vehicle expenses is, you can write off the portion of your expenses used for business. So "no" you cannot deduct the entire monthly car payment from your taxes as a business expense.
Is it better to claim mileage or expenses on taxes? ›Actual expenses might produce a larger tax deduction one year, and the standard mileage rate might produce a larger deduction the next. If you want to use the standard mileage rate method in any tax year, you must do so in the first tax year you use your car for business.
Is there an app that tracks everything you do on your phone? ›Google Find My Device is a free phone tracking application. The app lets you track any device on your Android phone. You can set a password to secure the data. Also, the app supports remote lock and erase features.
What is a work tracker app? ›That's why many turn to employee tracking apps. Employees can use these apps to clock in and out of work and indicate what projects they are working on. Some also allow your team to tag their work hours by client, and others include location-based tracking.
How much does Everlance cost? ›Cost. Everlance offers a free 10 day Premium trial, but many of the features are available in their free version. Everlance Premium features special customer service access, PDF reports, and automatic trip tracking. Premium costs $8 per month (billed annually) or $10 per month (billed annually) for Premium Plus.
Is there a way to track mileage with Google Maps? ›Select Measure distance. To create a path to measure, click anywhere on the map. To add another point, click anywhere on the map. At the bottom, you can find the total distance in miles (mi) and kilometers (km).
Can Google Maps track my mileage? ›How Google Maps Timeline helps you track your mileage. As you're able to track your trips with Google Maps Timeline Location History turned on, it runs completely in the background, if you have your mobile data turned on as well.
How do I track mileage on my Iphone? ›- Open the Health app.
- Tap Health Data.
- Tap Activity.
- Tap Walking + Running Distance.
- On your phone, open the Google Fit app .
- Tap Add Track workout .
- To select the activity you're about to start, tap the Down arrow .
- Tap Start workout. If you're riding a bike, carry your phone in your pocket. Tracking will be more accurate than if your phone is mounted or in a backpack.
Waze is primarily a mapping and navigation app. However, it has a background feature that tracks your mileage when you have the app running on your screen. You can then go into your account to view your tracked mileage after your drive.
Does the IRS require a mileage log? ›
If you use your personal vehicle for business purposes, the IRS allows you to deduct a part of the expenses incurred as a tax write-off. To claim these deductions, it is essential to keep a record of all business-related miles driven in your vehicle. This record is commonly known as a mileage log.
How accurate is iPhone mile tracker? ›– Raheel Ata and other researchers
Researchers found the iPhone's CoreMotion Pedometer underestimated steps by a mean of just 7.2% and demonstrated a mean percent difference of 5.7% when compared to an ActiGraph GT9X Activity Monitor.
Steps registered by the iPhone Health App agree very closely to those measured manually with an averaged error of about 2%. The reliability of the registered distances, however, depends on a number of factors, including walking speed and walking style of the subject and can deviate up to 30–40% from the true value.
How many steps is 3 miles? ›